We often hear about managing time, but time is useless without the energy to make it count. It’s not just about how many hours you have in a day—it’s about aligning your energy with the tasks that need doing.
I discovered many years ago that my mind struggled to do certain types of work at certain times of the day, and I found it stressful when my productivity rate was very low.
This led me to build an energy blocking strategy as opposed to a time one.
I structure my workday around energy blocks, where I group tasks based on the type of work and how my brain is operating. I aim for 60%+ compliance to this structure, which allows flexibility but keeps me focused on what works best.
Here’s how I organise my day:
Admin Tasks (Morning)
My mornings are reserved for admin work—those routine tasks that need to be done but don’t require high creativity or deep focus. It’s a great way to kickstart the day without forcing my brain into overdrive too early.
Creativity (Afternoon)
My creative brain takes a while to wake up, so I leave the creative work for the afternoon. This is when I tackle client brainstorming and problem-solving. By then, I’m more in tune with the flow of ideas and can approach complex challenges with a clear head.
Content Creation (Late Morning or Early Afternoon)
I usually work on content creation, such as blogging, once I’ve gotten through the admin tasks. It’s a nice bridge between the routine work and the more creative problem-solving that happens later in the day.
Communication (Varied)
I schedule my sales and customer calls, along with Zoom meetings, throughout the day when I know I can be fully present. These are important moments to connect with people, so I make sure I’m at my best for these interactions.
Staying Flexible
It’s not possible to get 100%, as we must stay flexible, however, I aim for 60%+ compliance with this structure, which gives me the flexibility to adapt to other’s schedules without losing focus. As mentioned last week, breaks are also crucial element of this blocking strategy to keep my energy up and ensures I can tackle each task with the right mindset.
I’ve created 4 blocks for me, become aware of your own personal energy dynamics and see can you start moving your calendar around. Do it little by little, and you will be surprised how effective this approach can be.
It’s not just about managing time—it’s about matching the right tasks with the right energy. When you do that, productivity flows, and burnout stays at bay.
________________________________________
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We often hear about managing time, but time is useless without the energy to make it count. It’s not just about how many hours you have in a day—it’s about aligning your energy with the tasks that need doing.
I discovered many years ago that my mind struggled to do certain types of work at certain times of the day, and I found it stressful when my productivity rate was very low.
This led me to build an energy blocking strategy as opposed to a time one.
I structure my workday around energy blocks, where I group tasks based on the type of work and how my brain is operating. I aim for 60%+ compliance to this structure, which allows flexibility but keeps me focused on what works best.
Here’s how I organise my day:
Admin Tasks (Morning)
My mornings are reserved for admin work—those routine tasks that need to be done but don’t require high creativity or deep focus. It’s a great way to kickstart the day without forcing my brain into overdrive too early.
Creativity (Afternoon)
My creative brain takes a while to wake up, so I leave the creative work for the afternoon. This is when I tackle client brainstorming and problem-solving. By then, I’m more in tune with the flow of ideas and can approach complex challenges with a clear head.
Content Creation (Late Morning or Early Afternoon)
I usually work on content creation, such as blogging, once I’ve gotten through the admin tasks. It’s a nice bridge between the routine work and the more creative problem-solving that happens later in the day.
Communication (Varied)
I schedule my sales and customer calls, along with Zoom meetings, throughout the day when I know I can be fully present. These are important moments to connect with people, so I make sure I’m at my best for these interactions.
Staying Flexible
It’s not possible to get 100%, as we must stay flexible, however, I aim for 60%+ compliance with this structure, which gives me the flexibility to adapt to other’s schedules without losing focus. As mentioned last week, breaks are also crucial element of this blocking strategy to keep my energy up and ensures I can tackle each task with the right mindset.
I’ve created 4 blocks for me, become aware of your own personal energy dynamics and see can you start moving your calendar around. Do it little by little, and you will be surprised how effective this approach can be.
It’s not just about managing time—it’s about matching the right tasks with the right energy. When you do that, productivity flows, and burnout stays at bay.
________________________________________
⏩ Join the Conversation – How do you manage your time?
🔔 Hit the notification icon to get notified of new content
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________________________________________
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